Booking app · Switch in minutes
Moving from BookWhen? We'll bring it across.
Import your BookWhen timetable and attendees in one guided step. FitFinder runs alongside BookWhen — keep it for everything you do today, and list on FitFinder for the reach. Bring your data across with a quick export, or let BookWhen send it straight to us via their API.
The hands-off way
Self-serve in your dashboardConnect BookWhen in a few clicks
Don’t want to export spreadsheets? BookWhen gives you a key right in your own dashboard. Copy it across to us and we’ll pull your timetable, members and memberships in for you.
- 1
Create an API token
In BookWhen, go to Settings → Integrations, create a permission set, then create an access token and copy the token code.
- 2
Copy your token
That's all we need — BookWhen's API uses a single token, no OAuth.
- 3
Paste it into your Import page
On your FitFinder dashboard, open Import → Schedule → Direct connect, paste the token, and preview.
- 4
We bring everything across
Your timetable lands in FitFinder. You review, then go live — no re-keying.
You'll copy your API token.
We only ever read your data to bring it across — a one-way import into FitFinder, not a two-way sync. Keep using BookWhen exactly as you do today.
“Moving off BookWhen sounds like a big job. It isn't — because it's my job, not yours. You export once, we map every class, member and pass, and nothing goes live until you've looked at it. If the AI gets something wrong, just reply to my welcome email — it comes straight to me, and I'll fix it myself.”
Prefer to export it yourself?
01 · Export from your current tool
Download one CSV — or just copy the rows. No API keys, no developer, no waiting on a vendor.
02 · Paste or upload into FitFinder
Our AI reads any format — whatever your columns are called, whatever the date and price style.
03 · Review, then go live
Check the mapped preview, untick anything you don't want, and import. Minutes, not days.
What stays the same
- BookWhen keeps running — nothing switches off
- Your members, your data and your brand stay yours
- Bookings you take in BookWhen stay entirely yours
- No contract, no lock-in — leave any time
What you gain
- New members discover you on the FitFinder marketplace + map
- Empty class spots get seen by fitness-curious locals
- Weekly payouts straight to your bank
- Free to list — 10% only on bookings we bring you
What you can bring across
Three things, each from BookWhen. Do the timetable first — it's the one that gets you live.
Class timetable
In BookWhen: export your weekly class timetable as a CSV — or simply copy the rows from your schedule. Our AI maps it however the columns, days, times and prices are formatted.
Members / clients
In BookWhen: export your client list as a CSV — names, emails and phone numbers are all we need to bring your people across.
Active passes & memberships
In BookWhen: export your active passes and memberships as a CSV. We match them to members by email and bucket anything unfamiliar so you can rename it later.
The exact menu names move around between BookWhen plans and updates, so we don't sweat them — export or copy the data in whatever shape it comes out, and our AI does the rest. Can't find an export? Grab a 2-minute call and we'll do it with you.
Free to list. 10% on bookings made through FitFinder + standard card-processing fee. No monthly fee, no setup cost, and bookings in BookWhen stay entirely yours.
The questions studios actually ask us
- Do I have to stop using BookWhen?
- Not at all — and honestly, most studios don't. Keep BookWhen for everything you do today. Listing on FitFinder just puts your classes in front of new members who'd never have found you; nothing about your current setup changes.
- Will my existing members notice anything?
- No. The members you already have keep booking with you exactly how they do now. FitFinder only fills the spots you'd otherwise run empty — with people who aren't your members yet.
- What if the import gets a class wrong?
- You'll catch it before anyone else does — every class lands in a preview you can edit, fix or delete before you hit import. And if something looks off once you're live, change it in a couple of clicks, or email me and I'll sort it personally.
- Does this need an API key or a developer?
- Nothing technical. You export a spreadsheet from BookWhen (or just copy a few rows), paste it into FitFinder, and the AI maps it. If you can download a file, you can do this. Prefer not to? Book a call and we'll do it with you.
- Will it create duplicates or touch my data?
- The AI only ever builds a preview — nothing is added until you've looked at it and hit import. And it never writes back to BookWhen: your data over there stays exactly as it is.
- How long does it really take?
- Most studios have their full timetable live in a few minutes. Members and passes are a second paste each, matched up by email. It's the kind of job you expect to dread and then realise you've already finished.
Bring BookWhen across in minutes
Create your account and the importer is the first thing waiting for you.